Project Coordinator

About VeraSafe:

VeraSafe is a U.S.-headquartered privacy and cybersecurity consulting firm and law firm, supporting organizations worldwide with data protection, compliance, and security matters.

We are a fully remote company and proud to be certified as a Great Place to Work®, with 97% of employees affirming a positive and supportive work environment. We value collaboration, high-quality work, and a balanced, sustainable approach to professional life.

Watch / listen to learn more about VeraSafe: Check out our podcast!

Apple Podcast: https://apple.co/4b28hwE

YouTube: https://www.youtube.com/@PrivacyInPractice/videos

Spotify: https://bit.ly/4moSMU7

About the Role:

We are seeking a highly organized and detail-oriented Project Coordinator to support the delivery of privacy and cybersecurity compliance projects.

This is a hands-on, execution-focused role. Success in this role depends on exceptional written communication, team coordination, disciplined task management and precise documentation, and the ability to manage multiple workstreams with accuracy and consistency. You will work closely with attorneys and IT security professionals to ensure projects run smoothly, efficiently, and in alignment with client expectations.

This role is well suited for individuals with project management experience. We are also open to individuals with experience in executive/administrative support who are looking to grow into a project management career within a legal consulting environment.

Note: We will ask you to participate in a short skills assessment as a first step in the selection/interview process.

Key Responsibilities:

• Coordinate and execute project plans within defined scope, timelines, and budgets
• Maintain accurate and up-to-date project records, tasks, and documentation
• Schedule client and internal meetings, manage calendars carefully across time zones, and ensure key meetings and deadlines are set up accurately
• Attend client and internal meetings; produce accurate, complete, and well-structured meeting minutes with clear action items, owners, and deadlines
• Monitor project progress, prioritize gating tasks, proactively flag risks or blockers, and provide timely updates and recommended next steps
• Communicate regularly with attorneys, team members, and clients regarding status and next steps
• Ensure adherence to internal processes, standards, and best practices
• Support workload coordination across team members
• Assist in documenting and improving business processes

Skills Required:

• Exceptional attention to detail and organizational ability
• Strong written and verbal communication skills in English
• Ability to manage multiple priorities and deadlines simultaneously
• Proactive, solutions-oriented mindset
• Team player
• Comfortable working in a fast-paced, fully remote environment
• Proficiency with productivity and project management tools (e.g., Google Workspace, Microsoft Office, Asana, Jira, Teamwork)

Experience Required:

• 4+ years of experience in project coordination or project management
• Experience taking detailed meeting minutes and managing action items
• Experience in professional services, consulting, legal, or technology environments preferred
• Exposure to IT, cybersecurity, or compliance-related projects is a strong plus

Education/Certifications (Preferred):

• Project management certifications (e.g., CAPM, PRINCE2 Foundation)
• Exposure to Agile methodologies
• Background in legal, IT audit, or cybersecurity disciplines is a plus

VeraSafe’s Excellent Benefits Include:

• Work from almost anywhere with Wi-Fi
• Paid Time Off (PTO)
• Paid holidays
• Annual bonuses
• Membership in the International Association of Privacy Professionals (IAPP) and IAPP exam fee reimbursement (CIPP/E)
• Flexible working schedule in some roles
• Reimbursement for certain personal flight ticket
• Company laptop provided

Other Benefits:

• Tremendous professional development growth opportunities in the privacy, data protection, and cybersecurity niche
• The chance to have a long-lasting effect on a small but growing international business
• Work in an open environment with a team that respects your ideas and contributions
• Occasional opportunities to travel in North America and Europe

Our HR Privacy Notice is available at the following link: https://verasafe.com/legal/human-resources-privacy-policy/